Document Manager

Tool to track minutes of Daily Meetings, which are held prior to any work beginning at sites with several work groups at one time.

A brief, documented assessment of hazards, controls, and safety behaviours at a worksite.  

Carried out monthly to identify any hazards or deficiencies in facilities and equipment and report them to management for correction

Regular inspections of vehicles and heavy equipment are necessary to ensure any deficiencies are noted and corrected before they cause injury or equipment damage.  

An inspection of each passenger vehicle shall be completed daily by the first worker to use the vehicle each day.  

Regular inspections of vehicles and heavy equipment are necessary to ensure any deficiencies are noted and corrected before they cause injury or equipment damage.  

An inspection of each piece of heavy equipment shall be completed on a daily/shift basis by the first worker to use the vehicle that day or shift

Incident: An unplanned, undesired event that caused or could have caused injury, damage, or loss (see Accident, Near Miss).

• Accident: An incident that results in injury, damage, or loss. 
• Near Miss: An incident that, under slightly different circumstances, could have resulted in injury, damage, or loss

Investigations seek facts in order to improve workplace health & safety, not to find fault or lay blame.

All incidents are investigated to 

• Determine what actually happened.
• Identify the causes (i.e., unsafe conditions, acts, or procedures).
• Put controls in place to prevent future incidents.

Used to record interviews when conducting incident investigations.

Used to report safety, environmental, property damage, and ergonomic concerns.  Allows unsafe conditions to be corrected before an incident takes place.

Not to be confused with Incident Reports, which report events rather than conditions.

As soon as possible after an NTPC or contractor Medium or High RPH incident, work shall stop and the manager, Project Manager, or Worksite Monitor shall hold a safety meeting with all workers involved, including contractors.  The safety stand-down meeting is an opportunity to:

• Show commitment to safety.
• Understand what happened and why.
• Ensure the workplace is safe before workers return to work.
• Communicate safety expectations going forward.

Details of the meeting shall be documented on Form 10.9: Post Incident Safety Stand-Down, which includes discussion points, an attendance sheet, and an action plan.  This meeting will also help in the preparation of thorough incident and investigation reports.